Seminars are an activity that is built into the LMS. These can be added to Course Pages and allow for learners to sign up to attend events which can be classroom-based or virtual. Seminars can also be used in a blended learning approach.
How is a Seminar added?
To add a Seminar activity, typically these are added to course pages. Therefore, the first requirement is to have an existing course page open or create a new course page. Once on that course page, below outlines how to add the Seminar activity:
Step 1 - Turn Editing on
Step 2 - Click 'Add an activity or resource'
Step 3 - On the pop-up screen, select Seminar > add
How to configure the Seminar settings
When the Seminar activity is added, there will be a number of settings that can be configured to allow the Seminar to work with the requirement it is needed for. Below outlines each of the settings and notes on how to configure.
| Setting | Description | Notes |
| General | ||
| Name | The name of the Seminar activity. For example, what the activity will include | The activity name will show up on the course page and reporting. |
| Descriptions | Can include an overview of the activity. Such as duration or what to expect on the day.(Optional) | - |
| Third-party email address(es) (optional) | Email addresses such as Trainers could be added here to receive active notifications such as confirmation emails when a user signs up. (Optional) | - |
| Notify third-party about waitlisted events (optional) | Enabling this option will send third-party email address(es) a notification when a learner signs up for a wait-listed event. | - |
| Events displayed on course page | This is the number of sessions for each seminar activity that will be shown on the main course page. | - |
| Default 'allow cancellations' setting for all events | Set the default cancellation settings for this seminar and allow users to cancel their bookings 'At any time', 'Never', or 'Until cut-off reached' (x amount of time before the event starts). | - |
| Sign- Up Workflow | ||
| How many times the user can sign-up? |
Allows the selection of how many times a learner may sign-up within a seminar activity. A value of 1 disables multiple sign-ups. |
Cancelled or declined statuses are not taken into consideration when a user goes to sign up again. |
| Restrict subsequent sign-ups to |
Restrict subsequent sign-ups based on the state of previous signups. Choose from: Fully attended |
Enabling any of these state restrictions will limit users to a single concurrent sign-up within the seminar, as they will not be able to sign up to another event until their current sign-up has its attendance set to one of the selected states |
| Clear expired waitlists (optional) | The waitlist for events get cleared when when they start, allowing user to sign up to new event. | - |
| Users can declare interest (optional) |
Displays an option within the seminar activity to allow a user to flag their interest and write a message without signing up. Information about those who have declared an interest can be reported on from within the activity. Choose from: Never |
- |
| Require approval by |
Available options are defined by the approval options setting on the seminar administration settings page. They include:
No approval: A user will be immediately booked into a event when signing up.
Learner accepts terms and conditions: A user will be presented the text defined in the text area below and required to accept the configurable terms and conditions.
Event role (such as Editing Trainer, Trainer, etc): All users assigned to the role in the event will be immediately sent a notification with instructions to approve the user's request to sign up for the event.
Manager Approval: The learner's manager will be immediately sent a notification with instructions to approve the user's request to sign-up for the event.
Manager and Administrative approval: All users selected as an approver will be immediately sent a notification with instructions to approve the user's request to sign-up for the event. Approval can then be given by the manager followed by the Administrator, or the Administrator may finalise the request without manager approval.
|
When you select No Approval the Add approver button will not be able to be selected. |
| Manager Reservations | ||
| Allow manager reservations (optional) | When Yes is selected, managers are able to make reservations or bookings on behalf of their team members. | - |
| Maximum reservations (optional) | Number of reservations or bookings a manager can make for members of their team. | - |
| Automatically cancel reservations (optional) | Reservations will be automatically cancelled based on the number specified in Reservation cancellation days. | - |
| Reservations cancellation days (optional) | Set the number of days in advance of the session that reservations will be automatically cancelled if not confirmed. | Automatically cancel reservations must be set to Yes to be able to edit the number of reservation cancellation days. |
| Reservation deadline (optional) | The number of days before a session starts after which no more reservations are allowed. This must be greater than the number of reservation cancellation days. | - |
| Calendar Options | ||
| Calendar display settings |
There are a number of options to choose from: Site: Seminar events will be displayed on the site calendar as a global event. All site users will be able to view these events. |
- |
| Show entry on user's calendar | When active, this setting adds a user event entry to the calendar of an attendee of a seminar event. When turned off, this prevents a duplicate event appearing in a event attendee's calendar, where you have calendar display settings set to Course or Site. | - |
| Short name | he description of the event that appears on the training calendar when Show on the calendar is enabled. | Only the first 32 characters of the Short name will be displayed on the calendar. |
| Restrict Access | ||
| Access restrictions (optional) | Allows for a restriction to be added so that a learner needs to complete an activity, be apart of an audience or achieve a certain grade in order to access the Seminar activity. | - |
| Activity Completion | ||
| Completion Tracking | Must be enabled to set completion requirements. | - |
| Require status |
The learner must achieve a status of either:
|
- |
| Tags | ||
| Tags | Allows for tags to be added therefore filterable on the course | - |
How is Seminar sessions added?
Find out how to add Seminar sessions to the Seminar activity here.
How are Rooms added?
More information on how to add Rooms and add them to sessions can be found here.
What notifications are sent from Seminars?
Information on notifications within Seminars can be found here.
Can custom fields be added?
Adding custom fields to seminars can be done and more information can be found here.