Integrating Zoom with the Learning Platform

There are three different ways of using Zoom with the Learning Platform (LXP). 
You can simply add a Zoom meeting link as a URL resource, you can use the Zoom LTI integration or you use the Events functionality.

The benefits to using the Zoom LT integration are:

• When accessed via the LXP, Zoom understands who you are, what your role is, and which Learning Experience you are viewing. 
  Zoom provides different displays for learners and for admins.
• If the Zoom host and the person leading the Zoom webinar are two different people, the LTI will allow either of them to launch the webinar.
• Admins can create and manage a number of Zoom webinar sessions for the same Learning Experience.
• When accessing the Zoom webinar via an LXP Learning Experience, learners only see the webinars related to that specific Learning Experience. They can see multiple sessions for the same Learning Experience.

On the following pages there are instructions on setting up a Zoom meeting via LTI. The images on the right of this page show how you could create a Zoom meeting as a URL resource in the Learning Platform.
 

Setting up Zoom LTI

1. Login to the Learning Platform as an admin user.
2. Login to your account on Zoom. A ‘Basic’ Zoom account is sufficient but the LXP administrator and Zoom  administrator must use the same email address to login to both platforms. In order to use multiple LXP admin accounts to manage Zoom meetings, you will need a paid Zoom account: zoom.us/pricing
3. Go to https://marketplace.zoom.us/apps/f8JUB3eeQv2lXsjKq5B2FA
4. Click ‘Install’
5. Read the access request information and click ‘Authorise’ if you are happy with this.
6. Click ‘Create a new credential’ and enter a title - we recommend ‘LXP LTI’. Click ‘Save’
7. Enable ‘Auto Provision Zoom Users’
8. Set the ‘Auto provision’ to ‘Instructor only’
9. Enable ‘Launch Error Message and URL’. This is used if there is an error that can be solved by logging in to Zoom. Edit the message if required. (This is near the bottom of the page)
10. Add your Learning Platform URL to the ‘Approved Domains’ field. E.g. https://example.academy.com. Make sure this does not include a trailing slash
11. Enable any other settings that suit your use and organisation. We recommend the following:
    Attendance Report
    Cloud Recording Link
    Published - this gives you control over which recordings to make available

Setting up the LXP

You should be in Admin > Resources

1. Click New Resource and select LTI
2. If using a Basic Zoom account for each of your web conference admins, we recommend that you name this ‘ Zoom webinars - [name]’ using the name of the Zoom admin. Then repeat the process for each Zoom admin. If using a paid Zoom account, you can call this ‘Zoom webinars’ to create a central Zoom LTI resource in the Learning Platform and then manage your Zoom admin users within Zoom.
3. Go back to the Zoom LTI Pro tab and copy the following fields from there into your LXP LTI Resource form:
   LTI URL > LTI Endpoint
   LTI Key > Key
   LTI Secret > Secret
4. Click ‘Save’ to save your new LTI Resource.
    

Using Zoom as a Resource within a Learning Experience

You should be in Admin > Learning Experiences

1. Create your new Learning Experience as normal. We suggest using the following as your Learning Experience Activity Type: 
   Attend a Webinar.
   Take part in a discussion - if this is a general discussion session.
   Have a 1:1 Meeting - if this is a direct conversation between 2 people for example a coach and a coachee.
   Brainstorm/Think - if this is a group brainstorming session
   Undertake an Online Course - if the Zoom webinar is part of a structured course.
2. Set type to Resource.
3. Configure the Learning Experience settings as normal to suit the use and your organisation. We recommend that you do NOT en-able comments as Zoom has a chat function and this could create a confusing user experience.
4. Using a Learning Platform admin account that has access to the Zoom admin account, click Front-End and then Enrol on this course (if you don’t want to enable self-enrolment, you’ll need to manually enrol yourself). You are still within the Learning Platform (see URL) but you will see a Zoom Menu 
5. Configure the Zoom settings to suit the use and your organisation. ‘Alternative Hosts’ is only possible with paid Zoom accounts. This useful feature enables the LXP admin and the host of the Zoom webinar to be different users.
6. Click Save.
7. When it is time to start the Zoom webinar, log into the Learning Platform as an admin user. Find your Learning Experience either via the LXP front-end or via the admin portal, and launch it.
8. Click Start.