Below is the outline of how to configure the details tab within a Program.
Details tab:
Below outlines each section of the Details tab within the Program and what it means:
| Program Details | ||
| Setting | Description | Notes |
| Category | Allows selection as to which category the program should sit under. | There is no impact on which courses can be added to the program if it sits within a different category from the courses. |
| Full Name | Name of the program. | This will be displayed on reporting & learner dashboards. |
| Short Name | Can be an abbreviation of the full name. | Limited view of the short name across the LMS. Only really shown on reports (if the column is added). |
| ID | ID number to identify the program (optional). | Can be used to identify the program on external systems. |
| Available From | Date in which the program will become available to learners (optional). | Users already assigned will not be affected. |
| Available Until | Date in which the program will become unavailable to learners (optional). | - |
| Summary | Description text that is displayed program details page to learners (optional). | This text can also be used visible within the course catalogue. |
| Summary files | Displayed in the list of programs (optional). | Summary files might include program descriptors or relevant image files relating to the program. |
| Endnote | Displays when the learner has completed the program. (optional) | - |
| Audience-Based visibility | ||
| Visibility |
No user - Not visible to any users except Site Managers (and those with appropriate permissions). Enrolled users only - Only those enrolled can see the program. Enrolled users and members of the selected audiences—The same as above or an audience that has been chosen but not enrolled. All users - All users can view the program. |
Take note of the of the visibility, if it is set to No Users, no emails will be sent. |
| Appearance | ||
| Current Icon | Program icon from the available list. Icons can be displayed within program lists, catalogue and users records (optional). | Custom icons can be upload. If you do not have this option currently, get in touch with the Support Team. |
| Image | Image to associate with the program (optional). | The image chosen here also will appear on the One Click Compliance block (if added). |
| Tags | ||
| Tags | Ability to add tags (optional). | Can be filterable on the Course Catalogue. |
| Settings | ||
| Allow extension requests |
When enabled, users can request extensions for this program, which their manager can approve or deny. If a user has multiple job assignments with different managers, the extension request notification is sent to all of the user’s managers, and any of them can approve or deny the request (optional). |
This feature needs to be enabled, contact Support if required. |
| Custom fields | ||
| Will only appear if they have been added. Each LMS will have different custom fields. | ||