To report on Events within Analytics, you must use the Learning Platform data model (LP Platform Analytics).
Using Analytics, Designers can create widgets that provide a platform-wide overview of all Events in the Learning Platform. These reports can show:
- All Events currently configured
- Associated Schedules and Sessions
- Session types (e.g., in-person, hybrid, or online)
- Room and location information
This allows administrators to monitor how Events are structured and where sessions are being delivered across the platform.
Creating an Event Overview Report
A common way to build an Event overview report is by using a Pivot Table widget. If no calculated values are required, the widget can also be converted into a Table widget for a simpler display.
A basic Event overview report may include the following fields:
- Event Name
- Schedule Name
- Session Name
- Session Start Date
- Session End Date
- Maximum Bookings
This provides a high-level view of Events, Schedules, and Sessions across the Learning Platform.
Adding Additional Event Data
Reports can be expanded to include more detailed information captured during the creation of Events, Schedules, and Sessions.
These fields can be used to provide additional reporting insights or to filter the report.
Session Type
Session Type is defined when creating a Session for an Event.
Typical session types include:
- In-person
- Online
- Hybrid
Adding this field to your report allows you to:
- Filter sessions by delivery type
- Create overview reports showing where sessions are delivered (online vs face-to-face)
Session Link
When a session is configured as Online or Hybrid, a session link must be added.
Analytics reports can include this field, allowing administrators to:
- View the meeting links associated with online sessions
- Identify sessions that may still contain placeholder or incorrect meeting links
This can be useful for quality checks before Events take place.
Room Information
For in-person sessions, a Room is typically assigned during session setup.
Room information can also be added to Analytics reports to support operational planning.
Additional room-related fields may also be available, such as:
- Room Location
- Address Information
- Room Capacity
Including this data helps administrators understand where sessions are being delivered and whether the room capacity is suitable.
Additional Event Data Available for Reporting
Other useful fields from the Event structure can also be added to Analytics reports.
Signup Start and End Dates
These fields indicate:
- When users can begin signing up for an Event
- When the signup window closes
This can help track registration periods across Events.
Attendance Status
Attendance status can be included to show how users were marked after a session has been completed.
Typical attendance statuses include:
- Attended
- Approved Absence
- No Show
- Partially Attended
When used in a Pivot Table, this data can provide an overview of attendance outcomes per session.
Session Signup Status
This field provides visibility into the status of each registration for a session.
Examples include:
- Registered
- Approved
- Waitlisted
- Cancelled
This allows administrators to monitor registration activity and demand for sessions.