This page refers to legacy Event Management. Please refer to the new Events pages for the most up-to-date functionality within your organisation.
At Learning Pool we’ve previously used Event Management to host Learning Pool Live when it hasn't been possible to host it in person. It made a successful transition to the online world and you can do the same with your events.
We suggest that you use Event Management to host three different types of content:
- Pre-event
- Live
- Post-event
There’s a lot of talk about synchronous and asynchronous learning these days. That means learning that can be taken separately and whenever the individual user wishes (asynchronous) and that which is taken simultaneously (synchronous). The pre-event and post-event content will be asynchronous, while the live content will be synchronous. In this guide we’ll give you some hints and tips on how best to approach each type of content.
Pre-event
This is content that will be available prior to the event. This content should give your learners some idea of what to expect from the live event and should make them want to attend. You’ll want to make this content available to users far enough in advance that they have a chance to engage with it, but not so far ahead that they forget about it or lose interest.
Here are some ideas for content you could use pre-event:
- Use the user contributions feature to ask learners what they want to see in the event, what they're looking forward to, or perhaps to upload responses to a pre-event challenge. Promote discussion about these in the comments and use the best content later in the course as good examples.
- If you have a keynote speaker, get them to pose a question in a video before the event to get people thinking.
- Use a combination of assigned learning and recommended learning that complements the event - that way learners will have a better idea of what’s essential to do before the event and what’s optional. You need to cater to audiences who have different amounts of time available.
- Include clear instructions about how the live event is going to work and any relevant information such as an agenda.
Live
Your live event will likely be hosted on a webinar platform of some description. You could use event manager to schedule this. Here are some tips for running your live event:
- Use your webinar platform’s comments section rather than the ones built into the . As comments don’t currently automatically refresh.
- Have someone monitoring the comments so that you can react instantly. Speakers won’t be able to do this as they’re talking.
- Consider what needs to be actually live and what could be pre-recorded and then broadcast live. If you use actual live video for parts of your event that have interactive elements and use pre-recorded video for non-interactive parts, you will have less pressure on the day, can be more flexible with your timings, and can make your event super slick.
- Don’t use copyrighted music. You’re unlikely to get a copyright takedown notice during the live session, but it will make it very difficult to use recordings of your event once it’s finished.
Post-event
We recommend that you make the recordings of your event available on your as soon as possible. It’s also a great opportunity to gather some feedback from your attendees via questionnaires.
Here are some more ideas for the content you could release post-event:
- Use open social starter questions to keep the conversation going and promote critical thought e.g.:
- Do you agree or disagree with what XX said about YYY? Why?
- How could we use the concepts/ideas/processes/etc within our organisation to make ZZZ better?
- How do you plan on applying what you have learnt in your team?
- Include links to any articles or resources referenced by your speakers. You could also ask your speakers to moderate the comments sections of these resources for a couple of weeks following the event.
- Include the ability to sign-up for your next event.