Attendees

The Events system provides a centralised and efficient way to manage your attendees. Once you have created your Schedule, you can manage your attendees in various ways. Most of this functionality lives on the 'Schedule' page via the 'Registrations' and 'Communications' sections, with attendance marking taking place on the individual Session page.

Viewing Registrations (Bookings, Waitlists, and Cancellations)

Within any 'Schedule', you can access the 'Registrations' area from the left-hand navigation to view all learners who have booked, joined the waitlist, or cancelled.

Bookings

You can view a list of people who have signed up for your Schedule and export this list to CSV format. 

To view your booked learners:

1. Navigate to a Schedule within Events in the admin.
2. Click 'Registrations' in the left-hand navigation.
3. Click 'Booked'.

From this page, you can also manually add attendees using the 'Add Attendees' button. Note: only users who are enrolled on the learning experience that contains the event as a resource are available to be added manually by administrators.  

Waitlists

Here you can see a list of people on the waitlist for your Schedule. The waitlist operates on a first-come, first-served basis. If a space becomes available on the Schedule, the first person to register for the waitlist will automatically be added booked on to the Schedule. 

Please note that it is not currently possible to manually manage the waitlist (e.g., accepting or rejecting a learner). 

This list can be exported to CSV.

Cancellations

This list shows everyone who has cancelled their booking, along with the date and the reason they provided. This list can be exported to CSV.

Marking Attendance

You can mark attendance once a Session has begun. 

For detailed steps, please see the Marking Attendance page.

Messaging Attendees (coming soon)

You can send ad-hoc emails directly to participants from within a Schedule. You can choose to send your message to everyone or filter by their registration status (All, Booked, Waitlisted, and/or Cancelled).

To send a message:

1. Navigate to a Schedule within Events in the admin.
2. Click 'Communications' in the left-hand navigation.
3. Select which of the above participants to send your email to.
4. Type in your message subject and body text.
5. Click 'Send'.

Your message will then be sent to the selected participants. This may take a few minutes depending on demand.