The third and final step in setting up your event is to create your 'Sessions'. 'Sessions' live inside 'Schedules' and are the specific training instances that your learners will actually attend. Each 'Session' contains the important details like start and end times, location (physical or virtual), joining links, and any resource notes. You can add multiple 'Sessions' to a single 'Schedule', each with its own descriptive title.
Events ‘containers’ overview
Creating a Session
Once an 'Event' and 'Schedule' have been created, you can create sessions to live within the Schedule.
- Click on the 'Add a session' icon on the Schedule or 'Create new session' within the Schedule
- Note: If you are creating an in-person or hybrid Session which will involve the use of a room, please ensure that the room you want to use has been created before you fill in the Session form.
- Complete the Session form ensuring you complete the mandatory fields
- Click the 'Create' button
Your Session is now live and has been added to the 'Schedule'. If a Schedule has multiple Sessions, a 'See all sessions' button will appear, which will take you to the Session List page.
Editing a Session
To edit a 'Session', you can either click on the action menu (the three dots) to the right-hand side of the session and select the 'Edit' option, or navigate to the dedicated Session page and click 'Edit Session'.
Cancelling a Session
From the Session actions menu, select the 'Cancel' option. You will be prompted to leave a cancellation note. Once confirmed, the session will be cancelled, will appear struck out (i.e. like this) in the list, and learners will be notified via email.